6 Tips to Improve The Experience of Attendees in Your Event

Introduction

Your attendees are the reason for your event. Without them, there is no event. It is best event planners to create an amazing experience to show the value of your organization.

Collect info of registrants online

Never make the mistake of making people fill out registration forms by hand. This can be done online and you only need to collect their information once. From there you can use that information to print their badges, personalize future conversations, compile data for marketing, and check-in attendees on-site or before the event. Provide a simple and secure way for registrants to pay online.

Don’t make them stand in line

Use the registration info that you’ve gathered to eliminate that pesky pre- event check-in. Don’t put your attendees through the hassle of waiting in line just to get inside your event. Use the registration process to gather all the information that you need and all payments reconciled before the event day.

Engage them via mobile

Utilize the mobile connections of attendees – whether thru smartphone, tablets, etc. – to provide them with updates regarding the event, reminders and changes in the schedule. Also provide your attendees easy access to materials regarding your event like live video streams and posts that they can easily share on their social media networks.

Go hybrid

Consider a hybrid event where attendees can opt to join your event either physically or through online live streaming. Offer also a chance to watch the live stream of videos after the event and to be able to download event related materials.

Make events more productive

Event management tools now offer appointment setting and matching features that makes events productive. These tools can match your attendees to other relevant events that can increase their network opportunities.

Let their voice be heard

Provide online surveys to your attendees so they can voice out their opinions towards your event. These reports are delivered real-time so you can make changes even while the event is still on going to provide the best experience. These tools are one of the best advantages an event management software or tool has. You can now utilize all these tips to better prepare you for your next event and to ensure a smoother flow in your planning.